a b c d e f g h i j k l m n o p q r s t u v w x y z

Abandoned Calls - In outbound teleservices, a call initiated by a predictive dialer that is disconnected when no agent is available. In inbound teleservices, abandoned calls are ones that are terminated by the caller before a representative answers.

Application Service Provider (ASP) - Also known as "apps-on-tap," an ASP is a company that offers access to software and/or network applications, typically via an Internet connection. ASP services provide an attractive option to companies wishing to minimize up front costs and reduce internal support requirements.

Auto attendant - A computer system or program that is capable of independently responding to customer's needs and questions without human intervention. Auto attendants (see also Interactive Voice Response Systems/IVR's and Voice Response Units/VRU's), can be integrated with ACD's, other call handling systems and databases. Today's more sophisticated menus allow callers to interact using speaker independent speech recognition technology along with traditional touch-tone options.

Automated dialer - A computer program or machine responsible for making phone calls for a telephone representative by using a list of phone numbers previously provided by a list broker.

Automatic Call Distributor - An Automatic Call Distributor (ACD) is a call center systems resource that processes, distributes, tracks and reports incoming call activity. Depending on systems features and defined business rules, ACD systems can perform a wide variety of tasks in the contact center including queuing of calls, routing of calls, tracking and reporting of call statistics and other key management functions.

Automatic Number Identification (ANI) - The telephone network feature that allows the transmission of the ten-digit area code and telephone number of the originating telephone to the receiving telephone line. Telephone lines and handsets subscribing to "Caller I.D." are able to view the ANI of the calling party.

Benchmarking - A benchmark is a standard that provides a measuring-stick for relative performance. Benchmarking is critical to formulating a knowledge-based plan of action to achieve objectives.

Blended center - A call center that conducts programs that process both inbound and outbound call activity at the same agent station/desktop.

Bonding requirements - Some states have enacted laws requiring that telemarketing firms post surety bonds in order to do business within the state boundaries. The bond provides the state with assets that can be claimed in the event of fraud.

Caller ID - An electronic, telephone related device that allows individuals to identify callers before answering the telephone. When a telephone rings, an electronic display registers the caller's name and phone number. Individuals often use caller id to screen their calls.

Close - a statement that ends the sales-pitch and asks the customer to purchase the product

Closed sale rate - The number of sales finalized as a result of telemarketing efforts. A telemarketing company may report the rate on an individual or company level.

Closed-ended question - A closed-ended question is a question which allows only a yes, no, or another either/or option provided by the questioner.

Coaching - In teleservices, coaching is the process of providing instruction, direction, feedback and support to agents in order to improve performance and results.

Common carrier - A telephone service provider.

Company-specific do not call lists - Company-specific do not call lists contain the names of people who have asked not to be contacted by telephone by specific companies. Under the Telephone Consumer Protection Act of 1991, most companies doing business over the phone are required to keep such lists and honor the customer's request.

Computer Telephony Integration (CTI) - The software, interfaces, and processes used to integrate telephone and computer networks in order to provide a more efficient and seamless customer interaction and reporting mechanism.

Confirmation - The confirmation is the point in a sales presentation when the representative completes the sale and confirms the payment type, length of the commitment, and the address of the customer.

Contact Conversion Rate - the ratio of successful calls (whether a completed sale, survey, or follow up call) to the total number of contacts expressed as a percentage. See also: List Conversion Rate

CSR - Customer Service Representatives (CSR) answer consumer questions and resolve customer problems.

Customer Relationship Management (CRM) - The strategies, processes, people and technologies used by companies to successfully attract and retain customers for maximum corporate growth and profit. CRM initiatives are designed with the goal of meeting customer expectations and needs in order to achieve maximum customer lifetime value and return to the enterprise. As a primary sales, service and retention touch point for many companies, the Contact Center is a critical component of a successful CRM strategy.

Email management services/software - A company or software that helps its clients sort, manage, and respond to email communications.

Fulfillment services - A company that provides facilities, systems, and personnel to process mail, package products, or perform other customer requests for a marketer. Fulfillment services companies may be stand-alone providers or may provide integrated services including call center, database, list or other marketing support services.

Handsets - Handsets are traditionally thought of as the telephone receivers one holds in their hand. While still hand-held, new models may possess full Internet access and video display, as well as traditional functions.

Headsets - Hardware for hands-free telephone use consisting of a set of earphones and a microphone suspended from one of the earpieces so that the microphone sits in front of the mouth. It serves the same purpose as a telephone receiver.

Inbound center - A contact center that receives and processes inbound transactions. Inbound centers may handle traditional telephone activity as well as email, chat, white mail and other functions for sales, service, retention, research, data collection or other applications.

Interactive Voice Response (IVR) - A software application, enables users enter data on a telephone keypad or input information by voice. The software can then process the input and route the caller to the appropriate extension. IVR can be used for specific information lookup, call forwarding, polls, and simple order entry transactions.

Internet Service Provider (ISP) - A company that provides other companies with the equipment and information they need to access the Web. ISPs may host websites and/or supply the necessary telecommunication lines.

Internet telephony - Internet telephony is the use of the Internet in place of the traditional telephone company infrastructure and rate structure to exchange telephone information.

IXC - Inter-exchange carriers (IXC) are telephone companies that provide connections from local exchanges in one geographic region to local exchanges in different areas.

LAN/WAN - A Local Area Network (LAN) is a group of computers and related devices that are connected to each other so that information can be easily accessed on all computers. Computers in a LAN generally share a single processor or server and are found in smaller, localized areas (such as one floor of an office building). A Wide Area Network (WAN) is very similar to a LAN except that it is dispersed over a much larger geographical area. Because it is spread over a larger area, it requires telecommunication technology to make the connection possible.

Lead generation - In either inbound or outbound teleservices, the process of gathering information from a prospect or customer in order to qualify and score the opportunity for future follow-up. Subsequent follow-ups may be conducted via face-to-face, telephone, e-mail, mail or other method.

List brokers - List brokers are companies and individuals that research and provide for the sale and/or rental of marketing lists.

List Conversion Rate - the ratio of total successful calls to the total number of records in a given list. See also: Contact Conversion Rate

List managers - List managers are companies and individuals who compile, update, manage and rent information including names, addresses, phone numbers and other data for use by direct marketers, teleservices marketers and others wishing to prospect to those names or update databases. Lists are typically segmented by business and consumer listings and compiled through a variety of sources. Vertical lists are those compiled from a specific industry or source where the source is disclosed. Compiled lists are those assembled from a variety of sources (often public information) where the specific source is not known. Telephone data append and other services are provided by list management companies and telephone data providers.

List seeding - List seeding is a way of checking delivery and detecting unauthorized list usage by adding false names to the mailing or calling list.

Live-chat - A method of responding to customer's questions and needs in-real time through the use of recent internet "chat" technology. Customer service representatives respond directly to customers through the use of online computer chat software.

Local Exchange Carrier (LEC), ILEC, and CLEC - A LEC is simply a telephone company that provides service to a local calling area. An ILEC (incumbent local exchange carrier) is a telephone company that provided local service prior to the Telecommunications Act of 1996. Competitive Local Exchange Carriers (CLECs) have come into existence since the Telecommunications Act of 1996. CLECs attempt to compete with pre-existing LECs by using their own switches and networks.

Long distance reseller - A company that purchases blocks of long-distance telephone service in bulk at a reduced price and then sells the long-distance to consumers at a rate below that which they would normally pay.

Monitoring - Monitoring is a quality function used within contact centers to assure quality communications, coach and counsel telephone agents and identify opportunities for operating and marketing improvements.

Multilingual teleservices - Multilingual teleservices describe a teleservices company that offers services in various languages. Such services enable companies to serve a broader market or target a specific ethnic group that might otherwise be beyond reach.

No rebuttal laws - If a consumer states that they are not interested in the product or service as offered, the seller must discontinue the call in Arkansas, Idaho, Illinois, Kansas, Kentucky, Mississippi, Oregon, Pennsylvania, South Carolina, South Dakota, Utah, and Washington without further sales attempts (as of 10/2001).

Off shore call centers - A call center that uses personnel and/or a location found outside of the United States.

On hold service - Music and announcements provided for the enjoyment and/or information of customers who are waiting to be attended to by the next available telephone representative. "On hold service" can be purchased by a company wishing to provide that service to its customers.

Open-ended question - An open-ended question allows for more than just a one or two word response.

Outbound center - An outbound center conducts outgoing telephone calls and may be engaged in a variety of functions including sales, research, fundraising, appointment setting, collections or informational messaging.

PBX/ IP-PBX - A Private Branch Exchange (PBX) is an internal telephone system within a company that switches calls between internal lines while allowing all users to share a certain number of external phone lines. The primary role of the PBX is to save the cost of requiring a separate telephone line for each user.

Permission to continue laws - This law states that a sales representative may only continue a sales presentation if the prospect gives permission, or otherwise shows strong interest in what is being sold. Illinois, Kentucky, North Carolina, Oregon, and South Dakota are currently the only states with permission to continue laws (as of 10/2001).

Predictive dialer - A predictive dialer is an outbound call processing system designed to maintain a high level of utilization and cost efficiency in the contact center. The dialer automatically calls a list of telephone numbers, screens the unnecessary calls such as answering machines and busy signals, and then connects a waiting representative with the customer.

Quality assurance/ control representative - In the teleservice industry, an individual engaged in the process of listening, scoring and reporting on call interactions. The quality process is designed to assure that the manner in which calls are conducted is in compliance with the established guidelines of the program and other established legal and ethical requirements.

Registration requirements - States have a variety of laws, which may require telemarketing companies to formally register with the state before conducting business in that state. Different states maintain different regulations and requirements with some requiring the posting of a bond and/or paying a registration fee.

Remote agents - A remote agent is someone who works outside of the actual office or call center while maintaining real time telephone and computer access to information required to process contacts (i.e. phone calls, email, etc.).

Retention rate - In teleservices human resource management terms; the percentage of a company's employees that remain with the company during the course of a year. Conversely, the churn or turnover rate is the percentage of employees who will leave within the course of a year.

Sales channel - A sales channel is the avenue through which a company or representative completes transactions with consumers. Channels include the telephone, the Internet (web sites, e-mail, web-chat), mail response and face-to-face interaction.

Sales per hour - Sales per hour is the average number of sales a caller makes in an hour. To find sales per hour, divide total sales by calling hours. The Sales per hour number is one of the key metrics used in the measurement of an agent's success as well as the overall success of a sales campaign.

Script/Call Guide - In either inbound or outbound teleservices, a script or call guide refers to the written presentation or outline of the verbiage a representative uses in conversation with a customer or prospect. Call Guides may be designed in such a way as to be delivered verbatim, semi-verbatim, bulleted or free form depending on a company's business philosophy or program requirements.

Simultaneous voice and data - A telecommunication line that allows spoken information and electronic data to be transmitted through the same line at the same time. A Digital Subscriber Line (DSL) is a simultaneous voice and data line.

Site selection - Site selection is the process by which a company analyzes the merits of prospective locations in which the company potentially intends to locate a branch or headquarters. Relevant factors include an area's average education level, availability of labor, market wage prices, proximity to large cities, and access to high-speed technological equipment, among others.

Speech recognition - A machine or software capable of recognizing spoken language. The machine or software may take the spoken language and translate it into written text, or follow the spoken instructions to perform other functions.

State-based do not call lists - A practice in which states maintain a blanket list of those wishing to avoid unsolicited calls. Telemarketers are prohibited by law from calling individual who's names are on the do not call list (DNC). States currently with do not call lists include Alabama, Alaska, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Kentucky, Louisiana, Maine, Missouri, New York, Oregon, Tennessee, Texas, Wisconsin, and Wyoming (as of 1/2002).

Talk time - In either inbound or outbound, talk time represents the average amount of time the representative spends on the phone either handling a customer inquiry or making a presentation.

Telco - Short for "telephone company." The term Telco may include a local phone company or a long distance phone provider.

Telecommuting - Telecommuting uses telecommunication technology such as the Internet to work outside of the traditional workplace. An individual may be on a company's payroll, but perform his or her duties from the home.

Telephone Data Provider - A company that provides a variety of telephone data services such as telephone append, real time telephone append, demographic append and other services for inbound and outbound teleservices companies wishing to better target or qualify customers.

Telephony - Transmitting voice or digital information between two parties by using the telephone or telephone-related technology.

Teleservices Provider - Teleservices providers are companies that provide teleservices, whether those services include telemarketing (inbound or outbound) or customer service. Many provide custom teleservices-that is, they operate call centers on behalf of other companies.

Third party verification - After a representative completes certain transactions the caller is transferred to a separate entity (normally outside the company) to verify the transaction.

TSR (Telesales Representative) - A TSR uses the telephone or telephone related technology to contact potential customers and make sales.

Turnover rate - Turnover (or churn) rate is the rate at which employees enter and leave a company. The more loyal employees are to a firm, the lower the turnover rate. A 100 percent turnover rate from year to year means that as many people left the company as were hired.

Unified messaging - Unified messaging, also known as unified messaging systems and UMS, enables a user to access voice, fax, and text messages via one single email or telephone account.

Unified queues - Lines, or queues, are created to funnel calls into the call center and distribute them based on given criteria (such as chronological order or customer priority). Unified queuing means to queue all calls, regardless of the line through which they came, in one manner.

Voice over Internet Protocol (VoIP) - VoIP is a term used for a set of facilities designed to manage the delivery of voice information using Internet Protocol. In general, this means sending voice information in inconspicuous digital form rather than in the traditional circuit-committed protocols of the public switched telephone network (PSTN). A major advantage of VoIP and Internet telephony is that it eliminates ordinary toll charges.

Web callback - Web callback is a feature that enables a consumer visiting a company's website to schedule a time at which a company sales or service representative can call back. The consumer also leaves a phone number and, sometimes, the reason for the appointment. The representative then calls at the allotted time, when both parties are prepared.

Web-collaboration/ Cooperative Browsing - An Internet-related technology that enables a sales or service representative to assist a customer in using a website. While a customer is chatting with an online representative, the representative can temporarily manipulate the customer's web browser to display requested items or information.

Web-Enabled center - A call center is web-enabled if it can conduct business, be it customer service or sales, through various Internet features. Such features include correspondence via e-mail, cooperative browsing, and live web chat wherein call center representatives answer various questions for consumers online in real time.

Workforce scheduling/Management software - In order to best serve their companies, their clients, and their agents, contact center managers must effectively balance several factors, some of which include optimal staff levels, anticipated workloads, campaign timetables, resource availability and technological capability, all while considering elements such as agent preferences and unexpected absences. Due to the challenges involved with tracking these factors, managers rely upon management software programs designed to track resources and respond to changes.

Written sales contract requirements - Some states require a written contract to enforce and/or collect upon certain telemarketing transactions. The following states have specific contract guidelines pertaining to phone transactions: Alabama, Alaska, Arizona, Arkansas, California, Connecticut, Delaware, Florida, Idaho, Illinois, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Montana, Nevada, New Mexico, North Carolina, North Dakota, Ohio, Pennsylvania, Rhode Island, South Dakota, Utah, Vermont, Virginia, and Wisconsin (as of 5/2001).